NATIONAL SKI PATROL SYSTEM, INC.

EASTERN DIVISION

EXPENSE ACCOUNT STATEMENT INSTRUCTIONS

[There is a link to the PDF form below]

1. General

A. An expense account statement should be submitted for each ski and toboggan event when reimbursable expenses have been incurred. Expense statements should be submitted within two weeks of completion of the event.

B. The statement should be submitted to the supervisor via email but may be handwritten legibly by printing of typing. Each expense should be entered in the appropriate category. If you are using the PDF linked form, all calculation formulas are built into the form and will total all rows and columns automatically. If you are manually submitting the statement please total the rows and columns such that they balance. You do not need to complete the three blocks at the lower right of the form.

C. The function should be clearly identified at the top right of the form, such as a Ski Trainers Workshop, Trainer/Evaluator Clinic, Enhancement Program, Senior Evaluation/Test Quality Assurance, etc.

D. All monies expended should represent expenses incurred on behalf of the Eastern Division. Any item not covered as a major category should be included in the “All Other” column and explained in the “Notes” section below.

2. Transportation

A. Only costs of transportation to and from or between points of division activities should be shown. Please indicate the mode of travel. C = car, P = Plane and O = other (please explain in notes)

B. Please attach receipts for all expenses over $25.00.

C. The authorized reimbursement rate for automobile travel is 60% of the federal business travel rate.

3. Other

A. The authorized hotel or motel reimbursement rate is one-half the double room rate. Every effort should be made to share rooms where possible.

To view/print the Expense Report Form in PDF format, click HERE.    

NOTES: