NATIONAL SKI PATROL SYSTEM, INC.

EASTERN DIVISION

EXPENSE ACCOUNT STATEMENT INSTRUCTIONS

[There is a link to the PDF form below]

 

1.General

  1.  An expense account statement should be submitted on a monthly basis when reimbursable expenses    have been incurred. Expense statements should be submitted by the 15th of the following month.
  2. The statements, should be submitted in duplicate and may be handwritten, if legible, otherwise please print or type. Each day's expenses should be shown separately. The statement should be totaled across each day and down for each category. The total for all columns should balance.
  3. The person submitting the expense statement must complete the form except for the three blocks at the lower right.
  4. All monies expended should represent expenses incurred on behalf of the Division. Any item not covered as a major category should be included in the "All Other" Column and explained in the "Notes" section below.

 

2. Transportation

  1. Only costs of transportation to and from or between points of Division activities should be shown. Please indicate mode of travel.
  2. Please attach receipts for air transportation.
  3. The authorized reimbursement rate for automobile is 20 cents per mile.

 

3. Other

  1. The authorized Hotel or Motel rate is the one-half the double room rate.
  2. Please attach receipts for all major expenditures over $25.00

 

To view/print the Expense Report Form in PDF format, click HERE.    

 

The expense statement must be submitted to the respective Assistant Division Director or Division Director for approval before any payment may be made.

 

NOTES: